QC/I&C Administration & Document Controller

MacGregor – Let's shape the future together

We are looking for an organized Administration & Document Controller to manage document handling and operational administrative support for our Quality Control (QC) and Installation & Commissioning (I&C) teams. In this hybrid administrative role, you will be responsible for reviewing and archiving technical quality records, coordinating engineer mobilization logistics, and tracking local purchase orders for site parts. It is a key operational position focused on maintaining strict compliance, accurate documentation, and smooth cross-departmental coordination. 

More tasks and responsibilities

• Review completed testing, FAT, and site inspection documents for accuracy before uploading files to document systems and notifying project leads
• Act as the main contact for document control, supporting team members with formatting, tracking document statuses, and maintaining folder structures
• Coordinate mobilization logistics for field engineers, including travel, accommodation, site insurance compliance, and timesheet report verification
• Track manpower allocations, site assignments, holiday schedules, and office or site PPE supplies
• Act as the local contact for ordering urgent site parts and tools, creating and tracking Purchase Orders (POs) related to field mobilizations
• Collaborate with global document control personnel, Project Managers, Engineering, and external vendors to keep operations running smoothly

 
Reporting directly to Quality Control, Installation & Commissioning Manager. The position can be based in Tianjin or Shanghai, China.

What you’ll need to succeed

You will thrive in this position if you combine high attention to detail with strong record-keeping and multi-tasking abilities. We are looking for a proactive administrator who enjoys working across international, multi-disciplinary teams and can handle changing priorities in an engineering or site environment. Clear communication, and a structured approach to problem-solving are essential for keeping field operations and quality workflows on track. 
 
Ideally you have

• Bachelor’s degree or higher vocational diploma in Business Administration, Office Management, Logistics, or a related field
• 2–3+ years of practical experience in office administration, document control, or purchasing coordination
• Previous experience in an industrial manufacturing, offshore, marine, or engineering environment
• Strong proficiency in MS Office (Excel, Word), and electronic document management platforms (e.g., Alfresco) or ERP tools
• High level of accuracy, organizational capability, and effective communication skills in an international setting
• Fluency in English, both spoken and written

Why MacGregor?

Our people are behind every success. People create the technology and product lifecycle solutions that make us great, our people are the ones who innovate, and people drive our business forward. With us you will be part of an international collaborative working culture with challenges and opportunities to further develop yourself professionally.
 
Values guide our work

• Customer Success: Our customer's success is our success. We focus on partnership, transparency, and accountability to deliver lifetime value.
• Passion to Improve: Always moving forward. We foster a growth mindset, encourage curiosity, and the courage to challenge the status quo.
• Winning Together: No one makes the difference alone. We emphasize internal collaboration and mutual trust to ensure we win as "One MacGregor." 
   
  MacGregor is an equal opportunity employer. We recognise that diversity is key to our continued success, and strive to maintain a fair and equitable recruitment process for all applicants.MacGregor is an equal opportunity employer. We recognise that diversity is key to our continued success, and strive to maintain a fair and equitable recruitment process for all applicants.

Additional information

Do you have questions regarding the role? Please contact Byron Birkbeck, Quality Control, Installation & Commissioning Manager at byron.birkbeck@macgregor.com.
 
Kindly note that we will only review CVs and applications submitted in English through our recruitment portal. Unfortunately we do not consider CVs sent per email.

If you are ready to step into an exciting new role where you can make a significant impact and contribute to the success of MacGregor, apply today!