Office Administrator

MacGregor – Let's shape the future together

Do you thrive on creating an organized and efficient environment, ensuring everything runs smoothly? Looking no further, MacGregor is looking to hire an Office Administrator to join our team. 

This position is responsible for the day to day office and workshop administration, including facilities management, vendor coordination, procurement and inventory control of office and workshop supplies.

Your key task is an overall responsibility for office facilities and administration function in the Singapore office. You will have facility administration tasks such as overseeing contractors and maintenance activities related to office facilities and managing the office lease agreement and liaise with the Landlord. In addition, you will receive and assist candidates, visitors, and contractors and support office relocation projects as required.

More tasks and responsibilities

• Handle courier arrangements and document dispatch
• Handle employee’s request on meeting rooms bookings,or any office administrative related matters
• Manage procurement and inventory of pantry supplies, office stationery, and business cards including preparation of Purchase Order/Purchase
• Request/Goods Receipt in finance system for any purchase
• Oversee employees and visitors access, badge issuance and control
• Coordinate visits from contractors and external guests
• Support the preparation and arrangement of legal documents requiring local director signatures, notarization, and legalization
• Ad-hoc workshop administration support
• Maintain local travel contacts for business travel arrangements
• Support Transport Arrangement for oversea visitors when required
• Support local office events
• Perform other ad-hoc duties as assigned by the supervisor

Reporting directly to the Operations Manager. The position will be based in MacGregor’s office in Singapore. 

What you’ll need to succeed

The ideal candidate for this role has a service-oriented approach focused on supporting both internal and external stakeholders. We are looking for someone with the ability to manage different priorities.

Ideally you have

• Diploma in business administration/ management
• 2-3 years of working experience in office administration and facilities function
• Project management skills are a plus
• Fluent in both written and spoken English

Why MacGregor?

Our people are behind every success. People create the technology and product lifecycle solutions that make us great, our people are the ones who innovate, and people drive our business forward. With us you will be part of an international collaborative working culture with challenges and opportunities to further develop yourself professionally. We enable sustainable global maritime operations by maximizing efficiency in cargo and load handling. 

Values guide our work

• Integrity steers all our thinking, behaviour and the relationships with our customers and other stakeholders
• Quality is valued in our processes, products and services and helps to improve our customers’ performance and our own competences
• Safety is essential in everything we do

MacGregor is an equal opportunity employer. We recognise that diversity is key to our continued success, and strive to maintain a fair and equitable recruitment process for all applicants.

Additional information

Do you have questions regarding the role? Please contact Victor Teo, HR Service Specialist at victor.teo@macgregor.com. 

Kindly note that we will only review CVs and applications submitted in English through our recruitment portal. Unfortunately we do not consider CVs sent per email.

If you are ready to step into an exciting new role where you can make a significant impact and contribute to the success of MacGregor, apply today!