Assistant / Administration Officer

MacGregor – Let's shape the future together

Are you organized and proactive? MacGregor is looking for an Assistant / Administration Officer to be the backbone of our office in Zagreb. In this vital role, you will be the first point of contact for our company, managing everything from reception and mail to office supplies and external vendor relationships. 

You will also provide key support to our finance team by handling accounts payable and processing travel expenses. If you are a detail-oriented professional who thrives on keeping things running smoothly, this is the perfect opportunity for you.

More tasks and responsibilities

• Switchboard and reception duties
• Distribute incoming company mail and handle all outgoing courier/regular mail
• Responsible for all office supplies and equipment
• Point of contact for all office-related external companies (repairs, cleaning, emergency services, landlord, etc.)
• Assist with all travel-related bookings and meeting arrangements
• Manage the complete office archive
• Accounts payable (AP) follow-up: review, check, and manage all vendor invoices
• Administer travel expense forms: support employees with correct data input, review submissions, and ensure timely payments
• Assist line manager with all other admin-related and finance-supporting tasks.
  
  

Reporting directly to the Finance Controller, located in Croatia. The position will be based in MacGregor’s office in Zagreb, Croatia.

What you’ll need to succeed

We are searching for a team player with a helpful, communicative nature and organizational skills. In this role, your ability to prioritize tasks and manage multiple responsibilities  will be key to our success. 

Ideally you have

• High school diploma or Bachelor’s degree in accounting/administration, or equivalent qualification
• Minimum 2 years of experience in relevant admin & finance roles
• Knowledge of financial systems such as SAP or Oracle Hyperion is an asset
• Willingness to improve current ways of working, tools, methods, and processes
• Advanced skills in using Google Workspace or Microsoft Office
• Fluent in both written and spoken English and Croatian.

Why MacGregor?

Our people are behind every success. People create the technology and product lifecycle solutions that make us great, our people are the ones who innovate, and people drive our business forward. With us you will be part of an international collaborative working culture with challenges and opportunities to further develop yourself professionally. We enable sustainable global maritime operations by maximizing efficiency in cargo and load handling. 


Values guide our work

• Integrity steers all our thinking, behaviour and the relationships with our customers and other stakeholders
• Quality is valued in our processes, products and services and helps to improve our customers’ performance and our own competences
• Safety is essential in everything we do
  
  

MacGregor is an equal opportunity employer. We recognise that diversity is key to our continued success, and strive to maintain a fair and equitable recruitment process for all applicants.

Additional information

Do you have questions regarding the role? Please contact Pavle Polonijo, Finance Controller at pavle.polonijo@macgregor.com.

Kindly note that we will only review CVs and applications submitted in English and Croatian through our recruitment portal. Unfortunately we do not consider CVs sent per email.

If you are ready to step into an exciting new role where you can make a significant impact and contribute to the success of MacGregor, apply today!